All Sciences Poster Session

I've been working on getting an estimate for all the costs involved in an All Sciences Poster Reception event. One of the vendors estimates for 30 double-sided poster boards looks something like this:


30posterboards $70.0025% (525.00)$ $1,575.004

hour labor - straight time (minimum)$68.000%-$ $272.00
hour labor - over time (minimum)$102.000%-$ $408.00
PRE-TAX TOTAL(525.00)$ $2,255.008.9%
WA STATE SALES TAX $200.70
TOTAL $2,455.70
delivery fee - install (non-taxable item)$50.000%-$ $50.00
delivery fee - dismantle (non-taxable item)$50.000% $50.00

GRAND TOTAL $2,555.70

Letter to Co-Sponsoring Divisions

An example of a letter sent to co-sponsoring divisions, as event contract:


Date


Dear Co-Sponsor,


Thank you for co-sponsoring the SLA in Seattle. As the lead unit, DST estimates the total cost of this session to be $####.00.

With four divisions sharing sponsorship, an equal share of the total cost to each division would be $####.00. Please verify that your division will agree to cover up to that amount of the costs.

If you wish to sponsor in a different amount, please specify here: _______. If you already have a sponsor for your unit’s expenses for this program, please let us know, so that we do not contact that organization again.


Thank you,



Name
Science & Technology Division, Programming Committee member